The security of your data is extremely important. Your clients expect a high level of safety for their sensitive information.
ProTempus allows you to choose between a highly secure virtual private server or on-premise on your local computers.
Weekly news reports about public websites being hacked should be enough to give anyone pause
about putting their data on the public cloud with public access, let alone moving your client's data onto a shared cloud system.
Each of these companies would have claimed their
sites were secure, prior to being proven wrong.
ProTempus operates on your local network or on your virtual Private server, in the cloud,
which is only accessable by you and your staff. Your data belongs to you, keep it safe! Our unique technology allows you and your staff access
to the shared database without sharing it with the entire world.
Our automatic, multi-generation, nightly backups allow you to save all your data to inexpensive USB drives, whether you use our on-premise
version or our private cloud version, which can be stored in a fireproof vault or taken off site. If disaster strikes, we can have you back up
and running quickly. Multiple generation offline backups is the only 100 percent defense against ransomware. If you can not hold your backups in
your hand, are you sure your data is save? Most public cloud based systems do not allow you to back you data up to a local media.
Bigger is not better
You're small for a reason. You are able to provide customized solutions and personal attention,
which your clients can not find with a larger firm.
You can focus on client service, instead of big firm politics. You practice law the right way - Your Way.
ProTempus concentrates on small to medium law firms. Our clients are small and so are we. We also like it that way. We can give clients
quick, personal service and individual unique solutions. Every law firm is different and runs their office differently.
We believe software should be flexible enough to work the way you do. You should not have to change your office to match the way software works.
We will import your data from your current system, at no charge,
then once we have trained you and your staff, you will use ProTempus with YOUR data for 30 days, free.
If ProTempus is not able to run Your Way, you will not owe us a penny. At the end of your 30 day trial with your data, if you love
ProTempus you will begin paying our low monthly fee. We have no long term contracts, which is our motivation to keep you happy.
Secure remote access
You don't just work in your office. Like every attorney, you go to the courthouse, client offices and work
from home at times. Remote access is not limited to public cloud systems!
ProTempus provides multiple ways to securely access client information and bill your time remotely. Wether you use our on-premise or virtual private server version
ONLY you and your staff will have access to your data. If you use a browser based public cloud system your data can be accessable by the entire world including hackers that spend
there day trying to quess your password. They already know your user name, if it is your email address. Shared browser systems are huge targets for hackers. Staying hidden
is your best defense against hackers, they cannot hack what they cannot see.
Bill Every Phone Call
At times, you may feel you are practicing law pro bono over the phone. Because it is too much of a hassle to bill every 10-minute phone call.
Bill every phone call and meeting quickly and easily with ProTempus, whether you are in your office or at the courthouse making a call between cases, ProTempus will help you capture every minute.
Eleven sub-systems (tons of features) for one low monthly fee
All features are inclusive, pick and use what works best for your office today.
If your needs change in the future, ProTempus will also change to meet those needs. You will never
outgrow ProTempus. Our perpetual updates ensure the latest in features and
Each timekeeper has their individual calendar, which can be viewed and updated by your staff or each timekeeper on your network.
Easily bill scheduled items
Our unique integration of the billing system and your calendar allows you to easily convert scheduled events
on your calendar to billable items to be included on the client’s next invoice, with two clicks.
No more double entry into a separate billing system.
Green on your screen means green in your pocket.
As you mark your calendar items billable,
they turn green. As you accumulate billable phone calls during the day,
they are displayed on your daily calendar in green. Your calendar gives you instant
feedback showing that an item has been billed. No more missed items that should have been billed.
the more Green on screen means more green in your pocket.
Our group view calendar allows your staff to easily track the activity of up
to six attorneys from one window.
Daily, weekly, monthly calendars
The daily, weekly and monthly views of your calendar allow you and your staff an easy way to locate and schedule a new appointment with a client. They also make it easy to look ahead to prevent overloading your calendar. For instance, you may want to block out a few days prior to next month’s big trial.
Clients are linked to calendar events
Linking calendar events to the client gives you more information about your day. One click will display the client’s phone number.
The complete case history is one more click away. All of the client's documents are also just one click away. Preparing for meetings just got a lot easier!
Optional sync with Outlook or Google calendars
Linking calendar events to the client gives you more information about your day. Bill time from your
phone by adding =1.5 to the end the description on your phone's calendar or enter "Decker,John/Phone call = .1"
onto your phone's calendar to bill John for that six-minute phone call you made. All from your calendar, no need to install an App on your phone.
Our private browser interface
Another option is using our private browser interface to bill your time and manage your
calendar in real time. No syncing required. You have all your contacts phone nubers and addresses,
litterly at the tips of your fingers, using any device that has a browser and internet access. Again your client's data never leaves your private network.
Supports hourly, contingency, flat rate and unit billing.
Multiple cases / client
Each client can have multiple cases, each with a different billing rate per case and even different rates for each timekeeper.
Track case related expenses
Enter all expeneses under the client's case and know exactly the current cost
of the case to date.
By default, ProTempus will generate one invoice per case. You can also consolidate all the
client's cases onto one invoice.
Optional administrative fee
Some firms add an administration fee to each case.
Optional interest charges
Selected cases or clients can be assessed finance charges on past-due accounts.
You can split the billing of a case over as many parties as needed.
Have ten parties, each paying ten percent of the fees, no problem.
Link all parties in a case
Allows an unlimited number of parties to link to any case. Allows for the entry of the
role of each party for each case. A party may be the attorney in one case and an expert witness in
another. Both will point to the same contact record, you only need to change the address once
if that contact moves.
ProTempus does not require you to import or upload your documents into ProTempus. You merely
tell ProTempus which folder currently contains the documents for each of your current clients.
Once you have linked the folder, one click from the client screen will take you to all of that
client's documents. It is that simple.
Works with any word processor
Love MS word or are you a WordPerfect fan? ProTempus works with any Windows based
word processing software.
Easily create forms
Convert any frequently used document into a ProTempus boilerplate forms, which allows ProTempus to create
that document for new clients, pulling their data from the database, with two clicks.
Automatically create folders
When you add a new client, ProTempus can automatically create a new folder and required subfolers on your network for that clients
documents. Subfolders can be created to segregate documents within each case.
While paperless in a law office may be unachievable,
our scanner interface reduces the times you need to handle a paper document, which
allows you to easily place scanned incoming documents into the correct client's
document folder on your network. Our scanner interface allows you to rename the document giving
it a descriptive name. ProTempus supports numerical filing, reducing time required to
place incoming documents into the client's archives. The paper copy becomes no more than a physical
backup. ProTempus supports "Less paper"!
User defined indexing
Create keyword indexes to quickly locate any document based on one or more keyword
Link your physical filing system
Each case can be assigned a unique case file number, allowing you to link ProTempus to
the physical file, which allows you to use numerical filing for your physical file.
Make emails part of the case
Emails are now an important part of any case. One click allows you to add case related emails to
the client's document folder. Requires MS Outlook 2007 or better.
PDFs of invoices
When creating invoices, a PDF copy is automatically added to the client's document folder
Do you have your own domain email or use Gmail, Yahoo or another email service? Outlook supports
all common email services. Once you add your email service to Outlook, managing emails becomes a breeze.
One click adds an email to the client's case file
How often do you read an email and think, I need to keep this? Just select the client, click on
the email archive button and you just added it to the client's document folder.
Accessible by anyone in the office that is also working on that case.
Need to email your client a document?
Select the document in ProTempus, click on the email button and ProTempus adds the document
as an attachment to an email. Just complete the subject line and click send.
Email one or all your invoices
When creating monthly invoices, ProTempus tracks which clients have requested their invoices be
emailed. Once the invoices have been created, a follow-up process emails those invoices.
Intake forms start with a simple text file with case-related questions--no complicated syntax
Once your simple list of questions has been added, ProTempus will convert that text file
into a password protected PDF form. You can email your client the PDF form, which they
complete at home using Chrome or any PDF reader. Once completed, they can securely email
it back to you, since it is password protected with their pre-assigned password.
ProTempus can import the client's completed PDF form into the case file. This data
is available to the ProTempus document assembly process to automatically create standard
boilerplate documents for that case.
ProTempus contains a complete accounts receivables (AR), Accounts Payable (AP),
General Ledger (GL) and Trust accounting sub-systems. Or if you choose you can use our optional Quickbooks interface.
Using our embedded General Ledger
Our embedded Accounts Payable and General Ledger system, make it easy to pay and track office expenses, our check printer uses standard Quickbook voucher format check forms. At the end of the year create your P&L and Balance sheet for your accountant in easy to use Excel spreadsheets. Easily reconcile your bank accounts using your banks CSV exports. We kept it simple and very fast.
QuickBooks Desktop Pro
If you wish to use our QuickBooks interface, it does require QuickBooks destop Pro 2017 or better. We do not support the online version of Quickbooks. Again, we prefer keeping your client's data on YOUR network.
We put the quick back into QuickBooks
We also kept or interface simple. Only payments and deposits are synced into QuickBooks. When a client sends
you a payment, the sync will post that payment as a deposit into your operations account in QuickBooks.
If they send you a deposit for future work, ProTempus will automatically create a subaccount in your
QB trust account. When you invoice that client and select to pay the invoice from the client's trust
account, the sync software will withdraw that amount from the client's trust account and deposit it
into your Quickbooks operations account.
When you run the ProTempus Trust accounts report, you have the option of running a
QuickBooks - ProTempus self audit. ProTempus will retrieve the balance of each client’s
sub account in the QB trust account and compare it to their ProTempus balance, flagging any problem accounts. Catching problems quickly is the secret to properly managing your trust accounts.
Our clients tell us their billable hours increase by 25 percent or more, once the have switched to ProTempus.
Why? Because we make it so easy to bill every minute. Plus, our green on the screen gives you instant feedback
that you have remembered to check the billable checkbox, making it nearly impossible to forget to bill
a phone call. No more pro bono over the phone.
Accurately track your time
Our stopwatch accurately tracks the time you work on each case, no more guesstimates that cheat you or
One click bills your scheduled meetings
Convert your scheduled meetings on your calendar to a billable event with one click of the mouse. No need to reenter the information into a seperate billing system. Just pull end event up from your calendar, check the billable check box and click save. You have added more green to your daily calendar and to your pocket.
Bill Time using your phone's calendar
If you use our Google calendar or Outlook sync, you will have your calendar at your finger tips at all times. Our calender sync also allows you to easily bill time when you are out of the office. If you just finished a phone call with John Decker, just create a new event on your phones calendar:
"Decker, John / Dicussed custody of the children = .5"
Our calendar sync understands this syntax and will add a half hour charge to John's next invoice, with the description "Discussed custody of the children. Using your phones speech reconition, makes it quick, easy and secure to bill time when you are out of the office.
Our optional Http server requires a VPN to your office.
If you prefer using the browser on your phone or any other device with internet access we can install our optional HTTP server. This requires a VPN connect to your office, discuss this with your IT support person. Once connected via the VPN you can securely access client information, bill time or view your calendar on your remote deivce, real time. Since it uses your office VPN, you keep port 80 closed on your routers firewall. That is the port hackers search for, when scotting for sites to attach. It is the low hanging fruit to a hacker.
Our unique trigger date, allows you to decide how much notice you need ahead of any given
task, to insure it is completed before the deadline. Once the trigger date arrives
ProTempus displays the task on todays aggenda. No more last minute surprises.
Focus on today not the future
We all have thousands of things on our todo lists. However, only a few needs to be completed
today. ProTempus only shows you the tasks that have a trigger date of today or uncompleted
tasks from prior dates. It does not overwelm you with all of your tasks.
Tasks remain on your daily agenda until marked completed.
One click, will bill and complete a task
Clicking billable will auto complete the task and include it on
the client's invoice. No more trying to remember to enter a completed
tasks into the billing system. One click and it is billed!
Accumulate your time
Turning the stop watch on and off as you work on a given task allows you to accurately
accumulate the total time you work on a task, regardless of the number of interuptions.
No time today!
Quickly reschedule that task to tomorrow or next week, by just changing the trigger date.
Getting it off today's aggend, reducing stress by shrinking that mountain into a mole hill.
From the first deposit to the final settlement, you and your client will know exactly how much money is in their
You can define a mininum level to be maintained in a clients trust account. Once the trust account reaches that
limit, ProTempus will freeze automatic payments, requiring the client to pay the invoice balance each month
until the trust account is replenished, above the minimum limit.
Automatic or selectively pay invoices
Some firms use the auto pay feature allowing ProTempus to automatically pay each new invoice from the client's
trust account. Others like more control and selectively pay invoices from the client's trust account.
Optional Quickbooks interface
If you use the optional QuickBooks interface, ProTempus will automatically create subaccounts in your QB trust account
for each client. This makes it very easy to balance and audit each client's trust account. Our internal audit feature
of the ProTempus trust report will compare the balance of each QB subaccount to the client's balance in the ProTempus deposit account, throwing a flag if the accounts ever dissagree. Catching problems quickly is the secret to properly managing your trust accounts.
ProTempus is easy to use. The customer service is the best I have ever experienced
for any kind of software. I like that it is not cloud-based.
It is so user-friendly that it is easy to learn just from using it.
It is also very affordable. I was pleasantly surprised that ProTempus
imported all the data from my previous practice management software
for FREE--no charge whatsoever. I am extremely pleased with ProTempus.
- Patricia Gillespie
Secure, Cloud-free, Easy Quickbook sync, User-friendly, Affordable, Superior Customer Service
I have used ProTempus for the past 3 years & cannot recommend
it more. It is hard to find time management/billing
software these that doesn't use the Cloud - but ProTempus
prides itself on offering a non-cloud based program
that is very secure, including remote access through
Splashtop. The customer service is top notch!
Ron Shaw customizes the program to fit our needs,
always make himself available to patiently
and kindly answer all of my (often "non-tech-savy")
questions. I also absolutely love how easily it
syncs with Quickbooks so that I do not have to do
double entries - plus, it offers a self-auditing
feature that helps me rest assured that our trust
account is always accurate. It truly puts the "quick"
back into Quickbooks and makes our office run so
much smoother. I could not be happier with
ProTempus and highly recommend to any firm or
- Emily Cochran
I love Protempus. It is extremely easy to use and Ron is always
available if you have questions. He is passionate about his
product and has excellent customer service to match.
- Rebecca Simms
This software has increased my productivity, billing and has helped my office run more efficeintly
The ease of use has increased my billing hours by over 20%.
I also like the fact that the software is not cloud based.
I feel more secure knowing that my client's billing
information is not floating around in the cloud.
The customer service has been fantastic.
Mr. Shaw has gone out of his way to make himself
available for any questions or help with
any problems--even if it is a Saturday or
late in the evening. I would highly recommend
ProTempus to any law office,
but especially small law offices or firms.
- Mark Ogle
This is a great billing program. Will pay for itself several times over.
This program works great. It is easy to use, reliable
AND not cloud based. Most important, customer service
is excellent. If you have a question, customer service
is there to help you. Without hesitation,
I recommend this program
- John Bruffett
Very good experience, especially with quick and accurate response
from customer service when needed
I have been in practice 40 years and have used ProTempus for
over fifteen years (2 lawyers + 3 support staff).
Pro Tempus was a fast learning curve. It was only a few extra
key stokes to keep my time records.
In the first couple of years, my billings went up well over 25%.
It is greater now.
Most other billing programs use Cloud Based technology.
I am unwilling to expose my client's data in the Cloud.
ProTempus is not Cloud Based.
ProTempus is very reasonably priced.
Your 30 day free trial starts after we import your data (at no charge) and train you and your staff
ProTempus was the first legal software vendor to introduce subscription-based software or software as a service (SAAS), in 2003,
long before cloud systems were ever created for law offices. In the beginining, many attorneys rejected SAAS; if they could
not "own" the software they were not interested and plus they thought our fees were expensive.
Today SAAS is the norm. We have not changed our fee since we started. Today, we are not the cheapest nor the most expensive.
ProTempus is priced just right at a cost that is fair to our clients and insures our future.
We provide you software at an affordable price that allows us to continue providing great service and continued R&D
to make ProTempus even better. Our business model, which has no long term contracts, is a Win-Win for us
and our clients. As long as we keep you happy, you will continue using ProTempus. We are a team.
Like you, we are small and privately owned. We can focus on great service and making great software
without the worry of lining the pockets of a venture capitalist or shareholder, whose only real
product is their profits.
Our low monthly fee includes unlimited support and training, free data import from your existing software and
perpetual updates, and once again "No long term contracts."
Each additional attorney
1 attorney , 0 staff
$100 / month
1 attorney , 1 staff
$100 / month
1 attorney, 3 staff
$100 / month
2 attorneys, 2 staff
$140 / month
2 attorneys, 1 para legal, 2 staff
$160 / month
Call us today, at 502.228.0549 to schedule your free 30 day no risk trial.
We import your data from your existing software and train you and your staff, before your 30 day free trial begins.
Call the number at the top of our page if you have any question or need any help using ProTempus.
Our normal support hours are 8 a.m. to 8 p.m. EST., Monday thru Friday.
Call to schedule support outside those hours.
We can answer your question more quickly if we can see your screen. To share your screen with our support staff,
download and run one of the screen-sharing programs linked below. They will provide you with an ID and password that you will need to give
our staff, enabling them to connect to your computer. Once you close the program we will no longer be able to
connect to your computer.
- or call us to schedule an interacitve demo, where we can address the unique requirements of your office.
Free unlimited training is included in your monthly fee.
Call the number at the top of our page if you have any question or need any help using ProTempus.
Our normal support hours are 8 a.m. to 8 p.m. EST., Monday through Friday.
Our initial training normally runs about one hour for staff and twenty minutes for attorneys. This will normally give your staff
an 80 percent profency level. As with anything new; becoming an expert takes time. After our initial training we
request you or your staff call when they run across a new challenge they do not know how to handle. We know
law offices are busy places and we do not interrupt you with follow-up calls from our end.
The best way to learn ProTempus is to follow our 30-second-rule, which is:
If you have to think about how to complete any task in ProTempus for longer than 30 seconds, please call us, because we can
usually answer your question in sixty seconds. Our goal is to answer 90 percent of all calls on your first attempt. If you are connected to
our voicemail, we will return your call within one hour.
We also have hundreds of pages of written help files that are context sensitive. Move your mouse over a window or button and
press the F1 key at the top of your keyboard, ProTempus will display a help page discussing that window or button.
With our intuitive interface most users become experts in one to two weeks.